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Project Management

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INTRODUCTION

Project management is the planning, controlling, staffing and designing in order to fulfill the project’s objectives and goals. This helps to make sure the implemented nature of growth and better productive outcomes. Such as present project will be based on QA Higher education that will planning to refurbishment of its teaching rooms and implementing computing labs in London Campus. This will also help to take the better envelop mental growth. Further, project will be going through from budgeting tools and techniques. Besides, it is also including new major goals and taking risk register analysis. Under which all important aspects will take into action.

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TASK 1 - PROJECT INITIATION DOCUMENT

Objectives

The project initiation is significant step that helps to provide foundation for the business task. It specifies why the project is important and what they delivered, when it will be delivered and how. Present project is based on QA Higher Education that is planning for full refurbishment of its teaching rooms and enhancing the computing labs in London campus and Birmingham Campus (Binder, 2016). It helps to make the proper arrangement for students and staff members as well. Project outcomes have given new learning environment and better accessibility of the latest technology that support their studies and teaching. Further, it will comply with new hardware, software and all necessary peripherals and improvement to IT supports desk, it also includes a local IT supports representative to be placed permanently in the London Campus. This project has been started in August and end in September’ 2018 (Boud, Cohen and Sampson, eds., 2014). Main objective of this project is to promote the teaching tools and techniques to enhance the education environment in London university classrooms. Project manager is required to go through from different challenges and risks in order to get the good output results.

Project Charter

Project Title

 

Project Description

Project has been based on the managing task oriented process. It helps to create new technological environment in order to manage productivity level of teaching task.

Project Manager

Tim Watson

Date Approval

12/04/18

Project Sponsor

Managing Director

Signature

 

Business Case

Expected Objectives

Business case is all about the QA Higher Education. That will planning to refurbishment of its teaching rooms and computing labs in the London Campus. They want to create excellent learning environment (Fleming and Koppelman, 2016). This project will be takes hardware, software and network infrastructure as appropriate as well as classroom refurbishment. Overall, it helps to bring the new opportunities and growth. This project has to be completed with full furnished tools and techniques according to 21stcentury which includes better objective goals. They are planning to refurbish the infrastructure and facilities for staff and students (Harrison and Lock, 2017).

Expected Objectives are generating the content oriented process that will help to make the goal adjusted performance. Expected outcomes of the project is that to implement proper effective product outcomes. As per the project planning and growth. Technology equipment and better objective goals. This project will take advanced approach in order to meet the needs of the organisational goals (Heagney, 2016). Overall, it makes a positive impact on the behaviour of overall project management.

Take the best approachable techniques and methods

Make effective planning according to needs and wants. Overall, it brings new opportunity and growth.

Controlling the project management planning and tools

Key Team Members

Milestones

Name

Role

Key Milestones

Start Date

End Date

Tim Cook

Supervisor

Starting project

12/04/2018

20/09/2018

Herry

Services Engineers

Business Requirement

16/04/2018

30/04/2018

Jennifer

Information and Technology Expert

Design

01/05/2018

25/05/2018

Joy

The Architect

Development

17/04/2018

29/06/2018

Chasal

Financial Advisor

Testing

1/08/2018

31/08/2018

Melinda

Decorators

Deployment

20/09/2018

 

Key staff and stakeholders analysis table

Stakeholder analysis is process of analyzing actual needs and resolving better techniques and growth. Overall, it brings new approach and tools for making better growth of channel. It is process of effective decision making approach that makes positive environment at workplace (JOSEPH. PHILLIPS, CBAP and PMP, 2018). It brings new opportunities and better generating goals that help to take the approachable target goals. There are different stakeholders in project management that might affect the overall environment of company.

Stakeholder

Priorities

Interest

Project leader

High

2

Senior management

High

1

Project testers

Medium

3

Financial advisory

High

4

Project user group

High

2

Project engineers

High

1

Project Sponsor

High

2

Project supervisor

Medium

3

Stakeholder Analysis

Project leader: Project leader is influential role model that holds managing activities of the overall process. It brings new effective challenging activities. Task leader might be project manager that carries out all its activities and discover the distinction and implement all duties and roles of individuals (Kerzner and Kerzner, 2017). It also helps to make the better environmental growth and channel. It brings new effective channel of distribution and contribution according to needs and wants.

Senior managementSenior management staff is the foremost senior and experienced staff members that helps to create the well being matter of fact that helps project manager to implement better all task oriented process. Overall, it brings all overall the fact that helps to make better decision making approach.

Project sponsor: Project sponsor is individual person who is responsible for the program. It is accountable for project delivers that agreed business benefits.

Projects engineers: Project engineers are the technical employees who take care of the project all requirments related to hardware, software etc. This helps to make proper arrangements and make better transforming process (Kerzner, 2017).

Budget Plan

Task

Cost

Labour cost

100000

Training

50000

Equipment

250000

Electric technology

250000

Decoration charges

100000

Furniture

200000

IT Equipment

250000

Total

£1200000

TASK 2 - RISK REGISTER

Risk Register is the prince scatterplot used to risk management tool and to fulfill regulatory compliance acting as a repository for all risks identified and includes additional information about each risk (Leach, 2014).

Risk

Nature

OCCURRENCE

Event

Mitigation strategy

Resource Risk

Resource risk is the potential risk factor in the project process that affect the overall project outcomes (Nicholas and Steyn, 2017).

Without having proper resources, project will not have make good impact on the outcomes.

High

Project manager needs to make better objective and goals that helps to use the better resources planning.

Absenteeism risk

This risk are related to human resource or may be the workers that helps to keep the project goals accordingly.

Absenteeism risk occurred late services and slow product outcomes in the project management. This also helps to make the proper implementation. Overall this makes the effective learning goals (Nicholas and Steyn, 2017.). It gives better challenging and making good things process.

Medium

Absenteeism risk needs to be mitigate by enhancing motivation level among employees and workers.

Scope risk

All over the things and better growth making task.

It is the long term process that helps to take the best approachable. Task growing performance growth.

Low

Scope risk has decreasing with the help of the best approachable target goals.

Financial Risk

This risk relates to the funds or capital that makes the proper implementing process or growth.

Overall, it brings new matter of fact. Besides, this makes the better respective and growth challenging behavior (Schwalbe, 2015). All over the best approaching task.

High

In order to reduce financial risk, project manager requires collecting resources on the behalf of motivating the things in proper manner.

Technical Risk

Technical risk creates issues and growth that makes the proper implementation process.

Technical risk associated directly with the knowledge base being employed and its technical aspects including such things (Steyn and et.al., 2016).

High

Technical equipment's needs to be make perfect and effective.

Supplier Risk

Supplier risk is the secondary growth and more challenging behavior that helps to create new more challenges.

This might be creating low productivity in the nature of growth.

Medium

Suppliers relation must be have in good manner in order to hold the best approachable target plans.

Stakeholders Risk

Stakeholder risk is the big problem generating risk that makes the best approaching growth channel.

Stakeholder risk might be creates huge challenging growth factor that helps to make the effective working environment in the project.

High

Stakeholder need to be satisfied and happy.

Human resource risk

Human resource risk relates to the risk with the human resource department that is the essential growth making performance.

Without human resource project will not be accomplished (Turner, 2016).

High

Employees and workers are always be happy and motivated.

Decision making Risk

Decision making involves risk if in case decision will take into wrong manner.

Without proper decision making approach. Project has not very much efficient and productive.

High

Decision must be proper according to needs.

Performance Risk

Performance risk is improper implementing process that makes the effective source planning

Performance risk includes Which includes matter of fact and take better objective growth (Verzuh, 2015).

Moderate

Work needs to implemented in proper effective manner.

Type of Risk

Risk Degree

Risk Impact

Resource Risk

2

2

Absenteeism risk

2

2

Scope risk

2

3

Financial Risk

4

1

Technical Risk

3

4

Supplier Risk

2

2

Stakeholders Risk

5

5

Human resource risk

4

3

Decision making Risk

3

2

Performance Risk

1

2

TASK 3 - PROJECT PLAN 

Initiation

1 day

Fri 4/13/18

Fri 4/13/18

 

Development of Project Initiation Document

15 days

Mon 4/16/18

Fri 5/4/18

1

Determining resources of project

10 days

Mon 5/7/18

Fri 5/18/18

2

Formulation of goals and objectives

6 days

Mon 5/21/18

Mon 5/28/18

2,3

Setting deadlines

1 day

Tue 5/29/18

Tue 5/29/18

4

Gathering Team

15 days

Wed 5/30/18

Tue 6/19/18

5

Planning

1 day

Wed 6/20/18

Wed 6/20/18

6

Conducting meeting

10 days

Thu 6/21/18

Wed 7/4/18

5,7

Scope of project

5 days

Thu 7/5/18

Wed 7/11/18

8

Collection of data

10 days

Thu 7/12/18

Wed 7/25/18

9

WBS structuring

10 days

Thu 7/26/18

Wed 8/8/18

10

Planning of budget

14 days

Thu 8/9/18

Tue 8/28/18

11

Execution

1 day

Wed 8/29/18

Wed 8/29/18

12

Assuring quality

20 days

Thu 8/30/18

Wed 9/26/18

13

Training of team

10 days

Thu 9/27/18

Wed 10/10/18

14

Monitoring and controlling

1 day

Thu 10/11/18

Thu 10/11/18

15

Change control integration

21 days

Fri 10/12/18

Fri 11/9/18

16

Monitoring and control of project

10 days

Mon 11/12/18

Fri 11/23/18

17

Closure

1 day

Mon 12/17/18

Mon 12/17/18

19

Evaluation of project

15 days

Tue 12/18/18

Mon 1/7/19

20

Areas of modification

10 days

Tue 1/8/19

Mon 1/21/19

21

Work Breakdown structure

Gantt Chart 

TASK 4 - REPORT TO PROJECT SPONSOR

Importance of risk management for the project

Effective risk management will take care the needs of the organization in order to meet the organization goals and objectives. Overall, it brings new better opportunity and growth in order to meet the needs of the organization. Besides, it brings new better way to make effective work targets and goal oriented target projects. Besides, it also helps to bring new way of learning and goals. Effective risk analysis is the tools helps to identify the project strength, weaknesses, opportunities and threats (Nicholas and Steyn, 2017.). This helps to planning for unexpected events. This process ensures the project success and mitigate the risk factor. Present project management has involves effective target marketing goals and make the better objective goals. Successful project manager is the good recognizable risk management (Harrison and Lock, 2017). Risk management is helpful to make the proper planning success and helps with preparation process.

Effectiveness of prince 2 methodology

It is the process based method which is very much effective for project management. It is the de facto standard used by the UK government. That is widely recognized in the private sector (PRINCE2 Methodology, 2018). According to Prince 2 methodology project should have includes three factors that are given below:

  • Organized and controlled start
  • An organized and controlled middle
  • Organized and controlled end

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CONCLUSION

From the basis of above section it can be concluded that, project management will require in the project process while making invention. This project brings new IT technological classrooms for staff and students. That helps to make the best approachable task oriented performance. Throughout the study it has been concludes that, it helps to make the proper implementation process.

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REFERENCES

  • Binder, J., 2016.Global project management: communication, collaboration and management across borders. Routledge.
  • Boud, D., Cohen, R. and Sampson, J. eds., 2014.Peer learning in higher education: Learning from and with each other. Routledge.
  • Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management. Project Management Institute.
  • Harrison, F. and Lock, D., 2017.Advanced project management: a structured approach. Routledge.
  • Heagney, J., 2016.Fundamentals of project management. AMACOM Div American Mgmt Assn.
  • Heldman, K., 2018.PMP: project management professional exam study guide. John Wiley & Sons.
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